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Thank you for your interest in participating Rehoboth Beach VegFest 2017!  The 5th annual festival is set for Saturday June 10, 2017 at Epworth United Methodist Church in Rehoboth Beach, Delaware (map) with other events occurring all weekend long.

You can register as a Sponsor ($1000 to $100) or as an Exhibitor (Food $75 or Commercial $50).

Please see chart below for additional benefits available to Sponsors.

If you would like to register online, please fill out the form below.

If you would like to mail your registration and pay by check, please download the form here.

If you have any questions, please contact us here.

 

  
 
Free 10 x 10 exhibit space
Six-foot table, one chair, & free tent provided
Logo and link on website
Recognition during Festival
Premium location at event
One Goodie Bag insert
Logo on promotional printed materials
VegFest press releases and media advertising

Sandcastle
Sponsor

$1000
Free 10 x 10 exhibit space :
Six-foot table, one chair, & free tent provided :
Logo and link on website :
Recognition during Festival :
Premium location at event :
One Goodie Bag insert :
Logo on promotional printed materials :
VegFest press releases and media advertising:

Umbrella
Sponsor

$500
Free 10 x 10 exhibit space :
Six-foot table, one chair, & free tent provided :
Logo and link on website :
Recognition during Festival :
Premium location at event :
One Goodie Bag insert :
Logo on promotional printed materials :
VegFest press releases and media advertising:

Sandals
Sponsor

$250
Free 10 x 10 exhibit space :
Six-foot table, one chair, & free tent provided :
Logo and link on website :
Recognition during Festival :
Premium location at event :
One Goodie Bag insert :
Logo on promotional printed materials :
VegFest press releases and media advertising:

Beachball
Sponsor

$100
Free 10 x 10 exhibit space :
Six-foot table, one chair, & free tent provided :
Logo and link on website :
Recognition during Festival :
Premium location at event :
One Goodie Bag insert :
Logo on promotional printed materials :
VegFest press releases and media advertising:

 

  
 
Registration Fee
Table (Optional)
Table & Chairs (Optional)

Food

Exhibitor
Registration Fee : $75
Table (Optional) : $25
Table & Chairs (Optional): $25

Commerical

Exhibitor
Registration Fee : $50
Table (Optional) : $25
Table & Chairs (Optional): $25

Non-Profit

Exhibitor
Registration Fee : FREE
Table (Optional) : $25
Table & Chairs (Optional): $25
 
VegFest Sponsor-Exhibitor Registration

Please fill-out the following information then click Submit. You will be taken to PayPal to complete the transaction. Thanks again for your support!

Registration fees are not refundable
Drop a file here or click to upload Choose File
Maximum upload size: 52.43MB
Please upload your company's or organization logo. PNG file type if preferred.
Registration fees are not refundable.
Refunds available if requested before 6/1/17
First
Last
Ex: (302) 123-1234
(Ex: http://www.vegrehoboth.org)
Please add the link to your Facebook page or group (ex: https://www.facebook.com/VegRehoboth/)

Exhibiting Information and Guidelines

** PLEASE READ ** Many questions you may have are answered HERE!

Rehoboth Beach VegFest Exhibitor Information and Guidelines

  1. This contract for participation shall not become binding between the Exhibitor and Rehoboth Beach VegFest (VegFest) until the contract has been signed by festival organizers and confirmation has been sent to you via fax, mail, or email.
  2. Exhibitors shall be responsible for the setup, breakdown, and cleanup of their own exhibit. Garbage and recycling containers will be provided; all garbage and recycling must be placed in the appropriate containers. A $50 cleaning fee may be charged for booths not left clean, as determined by VegFest, and may result in the Exhibitor’s non-participation in future events.
  3. Booth setup may begin Saturday, June 10 at 9:30 am, and Exhibitors should be ready for visitors promptly by 10:45 am. **Exhibitors must remain at the booth from 11 am until the festival ends at 4 pm.** It is important to note, Exhibitors are required to keep their booth open and staffed for the entire duration of the festival. Exhibitors must vacate the premises by 4:30 pm. Failure to do so shall result in the Exhibitor being held responsible for any additional costs incurred.
  4. All Exhibitors must have signs clearly identifying the name of their business or organization.
  5. Exhibit space shall not be shared or sublet without the permission of VegFest.
  6. The Exhibitor will restrict its activities to the allotted exhibit space and will not solicit beyond the boundaries hereto.
  7. Exhibitors agree to make no claim for any reason against festival coordinators, VegFest, or Epworth United Methodist Church (Epworth Church) for lost, theft, damage, or destruction of goods, nor any injury to themselves, their employees or volunteers, or festival visitors incurred at the festival. Exhibitors agree to indemnify festival coordinators, VegFest, and Epworth Church against litigation and hold them harmless for any liability arising out of the exhibitor’s participation in the festival. Exhibitors agree to accept full responsibility for any such loss, theft, damage, destruction of goods, or injury caused or experienced by the exhibitor.
  8. In order to operate as a commercial or food vendor, the Exhibitor must first be approved by VegFest. All commercial and food vendors must include a business license with the Exhibitor Application and have it available on site at the Exhibitor’s booth. Food vendors must include proof of liability insurance in addition.
  9. No Exhibitor shall exhibit any merchandise or service other than that specified in the contract. All product displays, literature items, or other promotions must meet VegFest food and/or non-food guidelines as described in items 10 and 11.
  10. All food products sold or offered must be vegan (those containing no animal ingredients of any kind). Non-food items should not be tested on animals, and should be free of animal derivatives such as leather, fur, silk, lanolin, gelatin, etc.
  11. Books and literature offered or sold may not promote the use of any animal-derived food or product.
  12. Alcohol samples and selling are strictly prohibited.
  13. Exhibitors are free to attend lectures or presentations, provided their table remains staffed in their absence.
  14. Should any contingency interrupt or prevent the holding of the event, VegFest shall in no way be liable to the Exhibitor. Registration and rental fees cannot be refunded, as they are distributed prior to the event for liability insurance, facility/operating costs, supplies, and marketing promotion.
  15. VegFest is a rain or shine event. In the event of inclement weather, the festival will be moved inside. No rain date is scheduled. Tent, table, and chair fees can be refunded until June 1, 2017. Registration fees ARE NOT REFUNDABLE as they are distributed prior to the event.
  16. Exhibit space not occupied by the opening of VegFest at 11 am will be considered a no-show, and the space will be deemed forfeited. This forfeited space may be resold, reassigned, or used by VegFest without obligations for any refund whatsoever.
  17. The Exhibitor shall not (a) commit any nuisance; (b) cause any unusual smoke or odor to emanate from its space; (c) do anything which would interfere with the effectiveness of any utility of VegFest, nor interfere with free access or passage to the facilities of VegFest; (d) interfere with the effectiveness of accessibility to the electricity; (e) do or permit to be done any act which might invalidate any insurance policy carried by or Epworth Church.
  18. Failure of the Exhibitor to comply in any respect with the terms, conditions, rules, or regulations of this contract shall result in the termination of the rights of the Exhibitor.
  19. VegFest reserves the right to restrict exhibits to a maximum noise level and to suitable methods of operation and display. Rehoboth VegFest shall have the final decision as to what constitutes a proper exhibit and such decision shall be final and binding. If for any reason any exhibit or its contents are deemed objectionable by VegFest, the exhibit may be moved or removed. This provision includes persons, things, conduct, printed materials, or any item or attire that VegFest organizers may consider objectionable to VegFest’s intent. VegFest further reserves the right to relocate exhibits or exhibitors when such relocations are necessary to maintain the character and/or good order of VegFest.
  20. Returned checks are subject to a $35 penalty fee.
  21. VegFest reserves the right to decline any application at its discretion.

I have read, understand, and agree to abide by the “Rehoboth Beach VegFest Exhibitor Information and Guidelines,” and I understand this application is not a binding contract until the signed original is submitted to Rehoboth Beach VegFest along with payment and approval is confirmed by festival organizers.

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